Communication Plan Template

This sample communication plan will help you develop a structure for delivering critical information throughout a project. Define who is responsible for updates, what they will contain, and what the frequency will be.

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Keep stakeholders updated and aligned through regular communication

Successful projects are built on good communication. Without a communication plan for a project, it’s easy for misunderstandings between the team and stakeholders to occur. When people are not in alignment, the chances for a project to go off the rails rise exponentially. This simple communication plan template will help you focus your updates, develop a regular cadence of delivering them, and assign owners for accountability.

Start by creating a new project for each individual or group of stakeholders. Determine the format and content for the updates they need along with the appropriate frequency. Once this has been established, create recurring tasks to ensure a regular communication schedule. View the plan as a table to get an overview of your communication strategy.

Why you need this template

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How to build a Communication Plan Template in Wrike

The guide will show you how to:

  • Organize your project stakeholders
  • Determine the content and frequency of updates
  • Create recurring tasks to ensure a regular communication schedule

Organize your project stakeholders

Create a new folder in Wrike by clicking the + button and label it Project Updates. Within this folder, create new projects using the + button for each of your individual stakeholders or stakeholder groups. For example, you may give all investors the same update and specific individuals like the CEO another.

Once you have a project for each stakeholder or stakeholder group in your Project Updates folder, use the product description in each one to write down the person’s title, key interests, relation to the project, preferred communication style and or format, desired frequency, and any other relevant comments.

Schedule your updates

In each stakeholder project, create a task for the project update. Assign it to a specific member of your team, and set a date. Based on the desired frequency, set the task as recurring.

How to create a recurring task:

  1. In the task, click on the three dot menu in the upper right and click on Make recurrent.
  2. Set the cadence based on the particular stakeholder. This may be daily, weekly, or monthly.
  3. Save the task and in the task description, write the contents of your update.
  4. After the stakeholder’s been updated, complete the task. It will be automatically reassigned according to the option you set in step #2.

Get an overview of your communication plan

Select the folder that houses your communication plan and choose the Table view to get a spreadsheet style view of your communication plan.


Craft and organize a communication plan that details protocol on how you will provide updates to stakeholders, what goes in those updates, and how often they will be given.
Start using the communication plan template by creating a folder that will store critical project updates. Make sure to come up with a plan that details how often and to whom these updates will go out.
With the communication plan template, you can easily gain visibility into your team’s communication strategy. Choose Table view for an at-a-glance summary. This can be updated whenever necessary to keep everyone informed.
Yes, the communication plan template is free to use. Just enter your email address above and start streamlining your progress reporting.
Better communication benefits a project because it keeps clients, project teams, and stakeholders aligned, informed, and accountable. It also ensures stakeholders are made aware of project updates or changes that could possibly derail an initiative.

Ready to try this template in Wrike?

Free 14-day trial. Easy setup. Cancel any time.

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